This policy summarises the key points about how the Cathedral Architects Association (CAA) collects, uses and discloses personal data relating to its members and ensures compliance with the relevant laws and regulations.

Personal data is information which relates to an individual and from which he or she can be identified either directly or indirectly through other data which the CAA has or is likely to have in its possession.  By submitting personal data to the CAA, you consent to its collection and use of the information as set out in this Privacy Policy.

We use up-to-date procedures to keep personal data as safe and secure as possible and to protect against unauthorised access or disclosure or loss. Where data is transferred electronically by CAA we will do our best to keep the data secure and to try to prevent unauthorised access.

The CAA will not lease, distribute or sell personal information to third parties other than distribution to CAA branches for administration purposes, unless required by law.

CAA is the data controller of the personal data we process and therefore is responsible for ensuring its systems, processes, suppliers and its employees comply with data protection laws in relation to the information it handles. 

Any individuals involved in the management and administration of the CAA must abide by this policy when handling personal data and must ensure they are fully informed as to the relevant data protection requirements.

CAA collects personal data from members to communicate with its members and manage its membership and operations using any media, e.g. email, website, application forms etc. That personal information we collect includes:

• your name
• your email address
• your telephone number
• your address
• your practice name
• professional information such as occupation, degrees & qualifications (but only if you wish to supply them)

We assume that any information you supply to us is accurate and up-to-date, that you will log in and update it directly when anything changes, or inform us if any such information requires removal or updating.

CAA uses personal data in order to administer its membership and for the general operation of the CAA. Such use includes, but is not limited to:

• Keeping a register of members for the purposes of operating the society, including issuing flyers, notices of events and other communications.

CAA members can verify and update the information the CAA holds by logging in and editing their online Profile. They can also verify, update and delete the information the CAA holds by contacting the CAA. CAA may need to keep minimal personal information (name and email address) for the sole purpose of maintaining accurate historical membership records.

We will always hold your information securely. The website uses HTTPS encryption so that no data can be intercepted between your web browser and our server.

To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

Any personal information we hold about you is stored and processed under our data protection policy, in line with the Data Protection Act 2018 and related legislation. We also follow stringent procedures to ensure we work with all personal data in line with the UK General Data Protection Regulation (GDPR) 2018.